About the role

As a Bid Coordinator/Manager you will be part of DealDesk team and play a key role in managing the bidding process from identifying tenders to delivering completed proposals. Work is done in hybrid model at LeadDesk’s headquarters on Hämeentie (3 days a week) and partly remotely.

You are offered

• The opportunity to join a modern SaaS company where you will work as part of an international, immediate, and goal-oriented team.
• You will have the chance to grow as an expert and make a tangible impact on the company's success in public tenders.

Work tasks

• Active monitoring and evaluation of public tenders: Actively track and assess open public tenders to ensure that opportunities are identified in a timely manner.
• Coordinate the Bidding Process: Collaborate with sales and expert teams to manage the entire bidding process, ensuring alignment and timely execution.
• Compile Necessary Documentation: Gather and prepare all required attachments and supporting documents needed for each tender submission, ensuring accuracy and completeness.
• Finalize Bid Texts and Supervise Deadlines: Draft and review bid texts with the help of LeadDesk’s expert teams, ensuring all requirements are met, and oversee adherence to submission deadlines.
• Submit Bids in Tender Portals: Ensure all bids are accurately uploaded and submitted to relevant tender portals on time, following each portal's specific procedures.

We are looking for

• Commercial or administrative education, e.g. a Bachelor's degree in Business Administration (studies can still be ongoing)
• Previous experience in office work
• Good skills in Microsoft 365 (especially Word, Excel, SharePoint, and Teams)
• Working language is English, Finnish, Swedish and Norwegian is seen as an advantage
• Good organizational skills and attention to detail

Previous experience in working with bidding processes is considered an advantage but is not essential – the most important thing is the desire to learn and develop.

Additional Information:

• Start Date: As soon as possible
• Duration and Workload: Full-time until the end of August 2025, after which recruitment to the client company is likely
• Location: Helsinki Kallio, with partial remote work possibility
• Contact Information: This recruitment process is managed by Academic Work on behalf of the client company, and all inquiries related to the position should be directed to Academic Work.

Our recruitment process

This recruitment process is handled by Academic Work and it is our client’s wish that all questions regarding the position is directed to Academic Work.

Our selection process is continuous and the advert may close before the recruitment process is completed if we have moved forward to the next phase. The process includes two tests: one personality test and one cognitive test. The tests are tools to find the right talent for the right position, to enable equality, diversity, and a fair process.

LeadDesk Oyj

At LeadDesk, our purpose is to simplify human connections between organizations and people across Europe. Every year, our AI-powered platform connects more than 500 million customers with call center agents. When it comes to our employees, we believe that each of us is a Leader. Someone with a lot of ambition, drive, and readiness to take (and receive!) ownership from day 1. We welcome people from all backgrounds and walks of life, which is reflected in our diverse community of Leaders. As an employer, we're committed to providing equal opportunity for all employees and applicants.